What drives the price of automation
The price does not come from a price list. It comes from what actually needs to be done. A few things affect it:
- How many processes you automate. One simple process is cheap. Five connected ones are a project.
- How many programs need to be connected. The more systems (shop, warehouse, invoicing, e-mail), the more work.
- How unusual the process is. Standard tasks go faster than ones that look different in every company.
- Whether you need a results dashboard and error notifications.
- How much traffic there is. Handling a few hundred events a day costs differently than tens of thousands.
What it costs in practice
For orientation, here are the ranges you will find on the Polish market:
| Scope | Example | One-off cost |
|---|---|---|
| Simple automation | Connecting two programs, automatic payment reminders | PLN 1,500 - 5,000 |
| Medium project | Several processes with integrations and a results dashboard | PLN 5,000 - 15,000 |
| Full rebuild | Customer service, sales, reporting and onboarding of new people together | PLN 20,000 - 50,000 |
On top of that comes maintenance: a fixed monthly fee for someone keeping an eye on the system and reacting to problems. It is usually PLN 200 to 2,000 a month, depending on the size of the system.
Note: These are market ranges, not our price list. Your price depends on your process. That is why we always do the maths before we quote a figure.
The more important question: how much you will save
The price of automation only makes sense next to a second number: how much money and time you get back. A cheap implementation that changes nothing ends up more expensive than a bigger one that pays for itself in a few months.
That is why with us the implementation price is a fraction of what you will save over a year. You pay a share of the benefit, not a fixed rate for hours. It is easiest to see in an example.
A worked example
Suppose one repetitive process takes your team 40 hours a month. An hour of work costs the company about PLN 100.
- 140 hours a month × PLN 100 = PLN 4,000 a month
- 2PLN 4,000 × 12 months = PLN 48,000 a year, which is what this one process eats up
- 3Automating it in a case like this usually costs PLN 10,000 to 15,000
- 4In the first year alone you keep around PLN 33,000 in savings
Result: In this example the automation pays for itself in under four months, and in the first year it returns more than three times what it cost.
That is the whole idea: we do not ask whether automation is cheap, but whether it pays off. If the numbers do not add up, we say so plainly and do not push for an implementation.
A real example: Mal-Drew
At the Mal-Drew building supplies store, more quote requests were coming in than the team could handle. Some e-mails went unanswered and customers went to competitors.
We built a system that reads the request, searches for matching products in a catalogue of 19,000 items and prepares a ready draft quote. The salesperson only checks and approves.
- Around 190 requests handled in the first two weeks
- Response around the clock, also outside working hours
- Zero lost requests
Ongoing costs: maintenance
Automation is not a piece of furniture you set up once and forget. Programs change, new situations come up. That is why after implementation we make sure everything keeps working and react when something gets stuck. The fixed fee covers:
- Monitoring and error notifications
- Fixes when one of the connected programs changes
- A quarterly summary of results: how much time and money you actually saved
Where to start
Before we quote any figure, we do a free audit. We look at your processes, point to the one that will pay back fastest and show you the numbers. Only then can you see whether automation makes sense for you.
The audit is free and comes with no obligation. If it turns out not to be worth it, we will say so too.
Related case studyMal-Drew: Quote automation
From an e-mail to a ready quote. The full stream of enquiries handled without growing the team.
See the case studyFrequently asked questions
How much does the cheapest automation cost?
A simple process, for example automatic payment reminders or connecting two programs, usually starts at PLN 1,500. The exact amount depends on what exactly it needs to do.
Does automation pay off for a small company?
Yes, as long as it takes real time or money off your hands. The more repetitive manual work there is, the faster the return. Small companies often start with one process and expand it once they see the effect.
How quickly does automation pay for itself?
Usually within a few months. In a typical example, where a process took 40 hours a month, the implementation pays for itself in about four months.
Do I have to pay for everything up front?
Not always. Larger implementations can be split into stages, starting with one process so you can first see the effect on a small scale.
What is the free audit?
A free review of your processes. We show you what is worth automating, how long it will take and how much you will save, before you make a decision.